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Setting up Email Account on Apple Mail

Last modified: July 2, 2022
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Setting up Email Account on Apple Mail

Add a New Account

1.Firstly, choose Preferences, from the Mail menu.

2. Then, select Preferences.

3. Click on the Account tab.

4. On the account window, click the + (plus) sign.

Account Settings

1. Firstly, choose Add Other email Account. 

2.Next, enter your Full Name, or as you would like it to appear on your sent email.

3. Then, enter your Email Address.

4. Enter your email account’s Password.

5. After that, click the Continue button.

6. A message should appear saying “Account must be manually configured”.

7. Lastly, click Next.

Incoming Mail Server Settings

You must choose between POP3 and IMAP when entering the information for your incoming mail server. IMAP synchronises the emails between our server and your email client(s), whereas POP3 downloads and deletes every email from our server. If you plan to use this email account on several devices, IMAP is advised because everything will synchronise.

1. Firstly, choose your account type. You may select either POP or IMAP.
2. Please enter as the Incoming mail server, replacing with your own domain name.
3. Then, enter your full email address as the User Name.
4. Enter the Password of your email account.
5. Lastly, click Next.

Incoming Mail Server Info

  • For Path Prefix, please enter INBOX.
  • If you are using IMAP, make sure you are using either port 143 with no SSL -OR- port 993 with SSL.
    If you are using POP3, make sure you are using either port 110 with no SSL -OR- port 995 with SSL.
  • Authentication should be set to Password.

SSL Certificate Warning

If you choose to use SSL, you may receive a message warning you that the certificate is not trusted. If you receive this message, follow these steps:

1. Firstly, click Show Certificate.

2. Then, check the box to always trust the certificate.

3. Lastly, click Connect.

Outgoing Mail Server Settings

  1. The Outgoing Mail Server is the same as your incoming mail server. Again, this will be something like
  2. Next, enter your full email address as the User Name.
  3. Then, enter the Password of your email account.
  4. You may receive a message saying Additional account information required.
  5. For the port number, you can use port 26 with no SSL or port 465 with SSL.
  6. Make sure the Authentication is set to Password.
  7. Lastly, click the Create button.

Complete Set Up on Yosemite OS

If you are running Yosemite you may want to change two options to make sure that your account settings don’t change. These steps only apply to apple computers running Yosemite.

1. Firstly, choose Preferences, from the Mail menu.

2. Secondly, select Preferences.

3. After that, click on the Accounts tab.

4. Click on Advanced.

5. Uncheck the option labeled “Automatically detect and maintain settings“.

6. Now, Click on Account Information.

7. Under Outgoing Mail Server(SMTP) select the “Edit SMTP Server List” option.

8. Click Advanced.

9. Uncheck the option labeled “Automatically detect and maintain settings“.

10. Lastly, click OK.

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